General
- Only coaches and gymnasts are permitted in the gym area. Parents/Guardians must wait in the waiting area.
- Parents/Guardians are to accompany their child to and from the drop off and collection points at their child's class time.
- Parents/Guardians are responsible for punctual drop off/collection of their children.
- It is very important that gymnasts attend training on time, as all classes start with games and warm up exercises.
- Parents/Guardians are not permitted to drop off their own or any other child early and leave them unsupervised before classes. We do not allow children into the gym prior to their class time and therefore we will not be held responsible for children that are left unsupervised outside the gym premises prior to their class.
- Gymnasts must not leave the gym area without permission from a coach, either during the class or at the end of the class.
- Gymnasts may not leave class early unless the coach has been informed by a parent.
- Children are to be collected by a parent/guardian from the waiting area.
- Children are not permitted to cross the car park or to walk out of the gym unaccompanied by a parent/guardian.
- If your child injures themselves during class, a coach must be informed on the day of the injury, if they are not already aware of it.
- If there is any change of circumstance, i.e., medical, change of address and in particular change of phone number you must inform us by completing a new form.
- In the interest of safety, children are to always obey all coaches.
- Gymnasts are not permitted to use any equipment unless instructed by a coach.
- All members, gymnasts, parents, and guardians are expected to show respect and courtesy towards the coaches and fellow gymnasts.
- Vortex Gymnastics Academy reserves the right to change any class time at its own discretion and/or as coaches see fit.
- Vortex Gymnastics Academy operates a strict no tolerance policy to misbehaviour and/or bullying by children, gymnasts, adults, and parents/guardians. Gymnastics is a disciplined sport.
- Vortex Gymnastics Academy reserves the right to refuse admission or enrolment.
- Mobile phones are not permitted to be used during class by gymnasts.
- If classes need to be cancelled due to circumstances beyond our control, such as weather, government restrictions, electrical/ water outages or other unforeseen events, the missed class time will not be rescheduled.
- We ask you not to bring your children to training if they are sick - if they are too sick to attend school, they are too sick to attend gymnastics.
- Gymnasts must bring a bottle of water (not fizzy drinks) to every gymnastics class in case they get thirsty.
- Eating is not permitted during the training session. Food is not permitted in the gym. No nuts are allowed.
- All Vortex Gymnastics Academy members consent to photographs or video images being taken of them during their involvement in Vortex Gymnastics classes/activities. Use of photographs and videos include, but are not limited to, promoting the sport, promoting Vortex Gymnastics Academy, use on social media and websites of Vortex Gymnastics Academy.
- All children attending classes at Vortex Gymnastics Academy must be fully toilet trained and capable of using the toilet facilities on their own.
Attire/ Clothing
- It is important to wear suitable clothes when you attend training, i.e. tracksuit, leggings, shorts, t-shirt or leotard. No jeans or skirts or loose, baggy clothing.
- For safety reasons, long hair must be tied back, i.e. plait, braid or bun
- For safety reasons, jewellery must not be worn. In the event a gymnast is wearing jewellery they will be asked to remove it.
- All gymnasts and parents/guardians are responsible for the collection of belongings after each class.
- All squad gymnasts need a Vortex training leotard.
- All gymnasts training for 1hr 30mins or more weekly must wear a leotard or Vortex t-shirt.
- Any gymnast representing Vortex Gymnastics Academy at competition events must wear the Vortex leotard and tracksuit to the events.
Contacting Us
- All communication is done by email only though info@vortex-gymnastics.academy
- We do not make nor accept phone calls.
- We endeavour to reply to all emails within 24 hours.
- We advise members to add our email as a contact, to ensure they receive all communication to their inbox.
- Coaches have access to a phone during class time for outgoing emergency calls only.
Fees
- Insurance is £35 yearly (non-refundable) and is valid from 1st September to 31st August.
- The insurance must be paid by the 2nd training session.
- This will be automatically renewed via Direct Debit in the following July ahead of the new membership term.
- Monthly fees are due on the first day of each month. We prefer to collect Direct Debit payments via GoCardless.
- Membership fees are for a child's place in the class for the month, not their attendance. No refunds are available.
- Vortex Gymnastics Academy runs on a strict no fees no train policy. Failure to pay fees on time will affect your child’s participation in classes.
Data Privacy
- Vortex Gymnastics Academy and all our members must adhere to our Privacy Policy.
- All members, or those on the waiting list awaiting places, consent to allowing Vortex Gymnastics Academy to process and store their entered data for the purposes of arranging gymnastics classes and in contacting them in relation to these classes.
- Only senior coaches and administration Vortex personnel have access to members data, including emails and contact information.
- By accepting and agreeing to Vortex Gymnastics Academy terms and conditions you are agreeing to our Privacy Policy.
Health and Safety Procedures
- Vortex Gymnastics Academy adheres to the following Health and Safety Procedures.
- Gymnastics is a physically demanding sport. While efforts are made to minimise risks, participating in gymnastics involves inherent risks, including the possibility of injury.
Complaint and Discipline Procedures
- Vortex Gymnastics Academy and its members must adhere to our Complaints and Discipline Procedure.
Declaration
- By becoming a member at Vortex Gymnastics Academy or by adding your child's name to Vortex Gymnastics Academy online waiting list, you are accepting and agreeing to the above stated terms and conditions of Vortex Gymnastics Academy.